Microsoft Word Learn Tips

 

Lesson-01

Concept of word processing

Microsoft word (Ms Word) is one of the most popular word processing software programs. Word processing generally implies writing text/Document /letters etc editing and formatting it to make it worth looking at and legible after being printed on the paper .besides word processing also offers options to store whatever is written.

1. Getting started into your computer

Check the connection of your computer and just put the power switch of the CPU on .wait a bit for windows screen with START icon at the left –bottom corner.

2. Getting out of your computer

 Click on start               Shut down               Ok/turn off.

3. Getting into Ms Word

    

To get into Ms Word from windows desktop screen, follow the steps:

·        Click on the start icon

·        Select programs directory & click on the Microsoft word (w) icon.

·         After a few seconds Microsoft word will show its copyright and will move into the edit screen with a counter at the upper-left

4. Getting out of Ms Word

·        Click file menu

·        Click exit

·         Click on /yes.

Exercise: Memorize the things from 1-4 and practice them.

Lesson-02

Some key actions

Look around the keyboard and try to make yourself be familiarized with each and every keys of it type a text of  three lines and let us understand the function of some keys –

Keys                                                                        Actions 

Left arrow                                     : Move cursor one letter left

Right arrow                                    : Move cursor one letter right

Up arrow                                       : Move cursor one line up

Down arrow                                   : Move cursor one line down

Ctrl+ Left arrow                            : Cursor jumps from one word to the previous one                                         

Ctrl +Right arrow                           : Cursor moves from one word to the next one  

Ctrl + down arrow                         : Cursor moves from one sentence to the previous one                                        

Ctrl + up arrow                              : Cursor moves from one sentence to the next one

Home                                            : Cursor moves at the beginning of a line

End                                                : Cursor moves at the end of line

Shift +Left arrow                              : Block will be continued to the left side from the cursor  

Shift +Right arrow                            : Block will be continued to the right side from the cursor

Familiarization with different bars

·        Title bar

·        Menu

·        Tool bar

                                               

Lesson-03

                                                   

New Editing screen

·        Press Ctrl+ N  or

·        Click on file menu and then on NEW        General       Blank document

                          

 Making/ Removing underlie

·        Block the line /word you want to make underlined

·        Press Ctrl + u or click on the U icon from the format toolbar

·        To remove the underline –repeat these steps.

Uppercase & lowercase

Write one line by capital letter &one line by small letter.

·         Block the 1st line (Shift +arrow) or move your mouse after holding down the button of the mouse.

·         Click on the format menu

·         Click on the Change case

·         Select the case you want and then Click  OK    

          

Bold /Italic Facing

·        Block the line / word you want  to bold or italic

·        Press Ctrl +B or click on the B icon from the format toolbar (bold)

·        Press Ctrl +I or click on the /icon from the format toolbar (Italic )

·        To remove the bold/ Italic do all the tasks again.

Move/ copy delete

·        Block the line /word you want to bold or italic

·        Move your mouse after holding down the button to your desired position and leave for move

·        Press Ctrl +C or Click on the Copy icon for copy and move the cursor to your desired position

·        Press Ctrl + v or Click on the paste icon from the Standard toolbar

·       Press Delete or Click on the Cut con from the standard toolbar

 

Writing from centre /left /Right/justify

·        Press Ctrl +E or click on the Centre Alignment icon

·        Press Ctrl +L or click on the Left Alignment icon

·        Press Ctrl +R or click on the right Alignment icon

·        Press Ctrl +j or click on the justify Alignment icon

·        Start to write

                                                 

Lesson-04

 Format / Attributing text

  Type a Sentence and block it

·        Click your desired alignment (left /right /center/justified )from the format toolbar

·        Click on the Right-down arrow of the font name (time new Roman )from the Format tool bar and select your desired font

·        Click on the right –down of the font size (10/ 12) from the format toolbar and select your desired size.

 Page Number

• Click on  the insert
• Select page Number and click
• Select position (Top /Bottom )of the page
• Select Alignment (left /center)
• Click on the OK tab

Creating table

• Click on the Table menu
• Select Insert Table &click
• Select number of column
• Select number of row &Click OK

Inserting/Deleting-Column/Row

·        Select a Column 

·        Click on the Table & Click

·        Select a column/row& click(Insert )  

·        Select a column/ row

·        Click on the Table menu & select Delete Column /row &click (Delete)

Marge/Split Cell

·        Select two Cells &Click on the Table menu And then click on Marge Cell

·        Select one Cell& click on the Table menu and then click on  Split Cell

·       Give your column number and press 

 

Lesson-05

Table Math’s: Draw the following Table & fill in the data

Name	Conveyance	Boarding	Diet allowance	Total
Karim	105.00	135.00	30.00	270.000
Rahim	265.00	450.00	125.00	?
Zamal	375.00	1250.00	350.00	?

·        Place the cursor in the right position

·        Click the Table menu

·        Select formula &Cheek the formula   

·        Format the number &Click  OK

Search/Replace

Clear the screen & type tow lines -

·        Click on the Edit menu & select Find and Click (Alt +E&F)

·        Write the word you find and click find (finding )

·        Click on the Edit menu & select Replace and click (Alt +E&E )

·        Writ the word you want to replace

·        Write the word you want to replace with

·        Click Replace /Replace all

Spell Cheek/ Thesaurus

• Click the ABC icon from the Standard toolbar or press F7 &follow the Screen instruction
• Block the word you want to see its thesaurus
• Press shift +F7 or click on the tools menu
• Select Language & click  on the thesaurus

Creating Column

• Click on the  column icon from the Standard toolbar
• Select column number & continue your writing OR
• Click on the Format menu j
• Select columns & click
• Choose number of columns click OK
• Now continue your writing

Page Setup

To setting up your desired page, follow these steps –

• Type your document
• Click on the File menu & Select page set – up and click
• Choose margins (left /right / top /bottom ) from here
• Click on the paper size tape
• Choose your paper size from here
• Press OK

Saving Document

• Type your document
• Click on the file menu or press Alt +F
• Select save and click or press S
• Look at the directory & give your file name
• Click on the Save or press Enter

Opening Document

• Click on the File menu or press Alt+ F
• Select Open & click or press O
• Cheek the directory and find your rile name
• Click on the file name
• Press Enter or Click on the Open

Direct from your desktop windows

• Click on the start icon
• Select Document and find your file name
• Select the file and Click

Closing Document

• Type your document
• Click on the File menu or press Alt +F
• Select Close &click or press C  (Message Do you want to save the changes you made to Document -1/File name )
• Click yes or no

                                                        

Lesson-06

Adding Effect on the text

·        Click format

·        Click font

·        Use effects –

1)      Strike Through

2)     Double Through

3)     Superscript

4)     Subscript

5)     Shadow

6)     Outline

7)     Emboss

8)     Engrave

9)     Small Caps

10)Hidden

Adding drop cap

• Click on format menu
• Click on drop cap
• Select

Removing drop cap

• Click on format menu
• Click on drop cap
• Select none
• Click OK

Making column

·        Click on Format  menu

·        Click on column

·        Select your column.

Word Art

·        Click on Insert

·        Click on picture

·        Click on Word Art

Miscellaneous

·        3-D effect

·        Picture

·        Shadow effect

·        Border and shading.